CPE Program Financial Policy

UCSF Medical Center CPE Program Financial Policy [ACPE Accreditation Manual, 2020, Standard 4]

PURPOSE

To provide clear financial information for the Clinical Pastoral Education program at UCSF Health that addresses fees, payment schedule, refunds, stipends and benefits.

POLICY

UCSF Medical Center shall provide potential CPE students with information about the tuition and fee schedule upon request of program information. Tuition and fees may be reviewed and/or changed annually. Registration of credit of the CPE unit and the individual educator’s final evaluation may be withheld pending payment of all fees.

PROCEDURE

Fees are used solely for the ongoing costs of the CPE program, which includes ACPE quarterly and annual accreditation and certification fees.

A. Application Fee: As of November 2022, there is no longer an application fee required for CPE programs at UCSF.

B.   Deposit: Applicants accepted for training are required to submit a deposit of $250.00 (checks or money orders made payable to UC Regents), within 14 days of their letter of acceptance. The deposit is applied toward the tuition and is non-refundable.  The student may coordinate a deposit payment plan with the Director by submitting the plan with payment dates and amounts in writing.

C. Tuition

1. The tuition for a single unit of training in CPE at UCSF Medical Center is $600.00, which includes the deposit of $250. The full tuition is due and payable to the UC Regents on the first day of the unit.
2. The total tuition for a year-long CPE residency at UCSF Medical Center is $1800.00, which includes the deposit (see point B above). The full tuition is due and payable to the UC Regents on the first day of the residency, unless another agreement is made, per #3 below.
3. The student may coordinate a tuition payment plan with the Director and Manager by submitting the plan with payment dates and amounts in writing. The Manager will monitor the installment payments for the program.
4. Certified Educator Students are not assessed a deposit or tuition.
5. No written faculty final evaluation will be given and no credit for the unit will be registered with the ACPE National Office without confirmation of tuition payment in full, unless other arrangements are made with the Manager and Director per #3 above.

D. Stipends and Benefits

1. There is no stipend for Summer or Extended students.
2. Resident students for 2022 – 2023 receive a weekly stipend of $1,001.39 for the duration of the program (a total of one calendar year plus two weeks; 54 weeks). Resident stipends are approved annually with the departmental budget in July each year.
3. Because CPE chaplain interns and residents are not UCSF employees, there is no income tax withholding on stipend payments. Students are responsible for reporting their earnings and paying appropriate taxes to federal and state governmental entities. Please consult your tax preparer early and often!
4. UCSF Medical Center does not provide medical or other insurance coverage for Summer or Extended students. Those students are responsible for providing their own medical or other insurance coverage.
5. Chaplain residents are enrolled in a comprehensive health insurance plan through UCSHIP at no charge to themselves beginning the first day of the program. They may enroll dependents for an additional fee. Residents are enrolled for four quarters, ending at 11:59 PM on the last Friday of the program. Full details of the UCSF plan may be obtained at UCSF’s Student Health Services Web site.
6. Certified Educator Students/Candidates for 2021-2022 receive a stipend of $1,386.54 each week.
7. Stipends deposits for Residents and Certified Educator students are made on a schedule determined by Winston Staffing, the vendor selected by UCSF’s Human Resources department to process stipends.
8. If a student who is receiving a stipend should withdraw or be dismissed from the program, the stipend will end on the deposit date of the last week of their service.

E. Unit Registration: Completed CPE units are registered with the ACPE at no additional cost to students.

F. Replacement Costs: Students will be required to pay the replacement cost for materials or equipment they have misplaced or damaged during their tenure as CPE students. The replacement cost schedule is as follows (cash/money order payment only):

UCSF Laptop:                                $1,500.00

UCSF iPhone:                                $75.00

UCSF badge:                                 $25.00

Card key to 350 Parnassus:          $25.00

FastPay card:                                $5.00

Metal binder/census:                     $25.00

Books/educ. resources:      At cost [Note: Students may be required to read certain books during their CPE training, and are notified of those books in advance of each unit’s start date. Students are responsible for obtaining copies of those books, either through purchase or borrowing.  Most readings will be made available electronically, and a limited lending library is also available on each site.]

F. Refunds

1. Tuition is not refunded if a student withdraws from a CPE unit or internship, or if a student is dismissed from the CPE program.
2. In the event of illness, serious accident, or comparable unforeseen and extenuating circumstances, a refund of tuition on a prorated basis will be considered by the Director and/or Manager of Spiritual Care Services.